Prepare Your Mail Item
| Items that can be sent | Envelopes, postcards, flyers, brochures, samples and premiums | ||||
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| Size | Maximum: 150mm x 220mm; Minimum: 90mm x 140mm | ||||
| Weight | Maximum: 150g | ||||
| Thickness | Maximum: 10mm; Minimum: 0.1mm (about the thickness of 128 gsm art paper) | ||||
| Shape | Square or rectangular; Irregular shape (see posting conditions) | ||||
| Sealing of Mail Item | Item that include enclosures must be properly sealed up and evenly distributed. Item in booklet format should apply an adhesive sticker to the longest side of the booklet for sealing, see illustration Leaflet in Z-fold should apply two adhesive stickers to the longest sides of the open ends of the item, see illustration |
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| Minimum quantity of posting | 1,000 identical items per posting If the posting quantity is less than 1,000 items, a rate proportional to the postage for 1,000 items calculated according to selected address category will be charged. |
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| Posting of Residual Items | This option facilitates the posting of residual items below the minimum threshold of 1,000 items that are identical to lodgement previously approved within six months, without the need for paying the minimum postage of 1,000 items and submitting the mail specimen for approval. See posting conditions | ||||
| Indicia |
Place the indicia below on the right hand top corner of your circular.
The following indicia is applicable for senders qualified for exemption only:
WARNING: The Hongkong Post Circular Service is an exclusive service provided by Hongkong Post. No person shall use or put the “Hongkong Post Circular Service” indicia on any item(s) that is/are not sent through Hongkong Post. Any person who contravenes this provision is regarded as having no lawful authority to use such indicia and prosecution will be initiated against him/her without further notice. |
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| "No Circular Mail" Opt-out Sticker Scheme and Exemptions | Circular mail will not be delivered to any delivery point labelled with a "No Circular Mail" sticker. Senders must include the following statement in their circulars: "If you would like to opt out from receiving circular mail, please place a “No Circular Mail” sticker on the letter box. The stickers are freely available at all post offices, Home Affairs Enquiry Centres of District Offices as well as estate management offices of public housing estates and selected private residential developments. However, circular mail posted by the Government and related organisations, Legislative Councillors/District Councillors, election candidates, and charitable bodies eligible for tax relief under section 88 of the Inland Revenue Ordinance are exempted from this opt-out scheme." Exempted senders could choose to deliver their circular items to all delivery points or those not bearing "No Circular Mail" stickers. If all delivery points are chosen, senders must print "EXEMPTED*" beneath the indicia as well as the below remark at the bottom of the same face (or overleaf): "* This mail is eligible for exemption from "No Circular Mail" Opt-out Sticker Scheme." |
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| Artwork approval | Approval of mail artwork should be obtained from any circular posting office prior to printing either via this online application platform, fax or in person. It usually takes 1-2 working days. |
